Clinic Program Overview
Education is one of the primary goals of the USHJA. Through the USHJA Clinics
Programs, many opportunities exist for our outstanding professionals and leaders
in the industry to give back their experience and knowledge to all levels of
equestrian participants. USHJA encourages hosts to offer a variety of educational
clinics- from riding and horsemanship to legal advice for owners, trainers, managers and parents.
Please check the clinics calendar
for upcoming clinics in your area.
Guidelines to Host a USHJA Affiliated Clinic:
1. Submit the following to Carrie Vaught at cvaught@ushja.org
or fax to 859.258.9033 a minimum of one (1) month before your clinic:
2. Once the completed forms are received, your clinic information will be posted on
the USHJA Clinics Calendar.
3. Each clinic participant must sign a Liability Waiver, as provided by USHJA. Copies
of all waivers with the clinic participants' signatures must be sent to the USHJA office within 10 days following the clinic.**
**USHJA will not be held responsible for liability or expenses incurred during the clinic.
In order to host an affiliated clinic, you are required to fill out the provided Insurance Certificate Request Form.
This does not include any fees for you. The purpose of the form is to provide insurance coverage for
USHJA. Any time that USHJA is affiliated with an event, we are required to submit the information to
our insurance company, Equisure. We strongly recommend that you have sufficient coverage under your
own policy to cover the event.
The
Clinics in a Box
is designed to provide an outline of responsibilities when planning a clinic
from the type of clinic that you can offer, a timeline of tasks to be completed during the planning phase,
contracts, marketing, on-site needs, contracts with event staff and clinicians and financial needs and
responsibilities.
Once the Clinic Application and Insurance Certificate Request Form are received in the USHJA office,
your clinic information will be placed on the USHJA Clinics Calendar.
In addition, your clinic information may be included in ads scheduled for*:
• USHJA Clinics Calendar
• Inclusion in ads placed in In Stride and Practical Horseman
• Inclusion in the USHJA E-Update, sent bi-weekly to all 36,000+ members.
*Submission deadline and publication dates in relation to clinic dates. In order for USHJA
to provide promotion of your clinic through our various magazines sources, you must schedule the
clinic with USHJA a minimum of (3) three months in advance.
USHJA will provide bags filled with educational materials which will arrive approximately
(1) one week before your clinic.
USHJA does not require that clinic participants be members of USHJA in order to participate
in an affiliated clinic.
Learn more about USHJA Memberships
If a clinic participant is not a current member of the USHJA, and wishes to join, please follow
these procedures when accepting USHJA memberships. Forms will be provided in your host packets or
you can download the membership form from the USHJA website.
1. Attendee must fill out the USHJA membership form completely.
2. A separate check must be made payable to USHJA for the membership dues.
3. Return the completed form and corresponding check to USHJA within 10 days following the completion of the clinic. Once the membership application is processed, the member will receive a card in the mail within 2-4 weeks.
At the completion of your clinic, if you wish to make a tax deductible donation to the USHJA
Educational Fund, to provide assistance to future clinics, please make the check payable to USHJA.
With your donation, please send a cover letter designating your wish for the donation to be payable
to the Education Fund and send to the attention of Melanie Fransen. USHJA will send an acknowledgement
of your donation with the appropriate tax deduction verification forms.
If you wish to create a flyer and use the USHJA logo, you must obtain permission to use the
logo from USHJA. Please complete the USHJA Logo Request Form and submit a sample of your ad or
flyer that you wish to use the USHJA logo on.
Please fax the information to: Whitney Allen, Director of Marketing at 859.258.9033.
The Horse & Rider Advocates Committee brings you a helpful tool:
Longeing Clinic Guidelines and Agenda
If you have any questions about the USHJA Affiliated Clinic program please contact Carrie Vaught at
cvaught@ushja.org or 859.225.6703.